#Sample letter to inform patients how to
#Sample letter to inform patients Offline
#Sample letter to inform patients free

(Your sample letter to inform patients must also cover how the patient’s medical records will be treated. Mention the contact details of your current institution so that patients can book an appointment, raise queries, and get in touch with you). (Inform your patients how they can find another doctor and add your recommendations.

Also, talk about what you plan on doing after you leave your current practice.) Be upfront about the current scenario and the reasons for your departure. (Discuss the motive of writing this doctor leaving practice announcement letter. Windsor ON N9B 1H8 (City, province, postal code) Windsor ON N8S 1H1 (City or municipality, province, postal code) The Public Medical Center (The name of your current practice) Thus, we have mentioned a template below to help you write a sample letter notifying patients’ physician leaving practice. This letter is personal in nature but includes several formal and technical details.

Writing a letter to patients telling them about your plans to leave may be a little complicated.

#Sample letter to inform patients free

But, it can make your sample letter to inform patients relocation is illegal and can lead to several issues.įeel free to run your letter contents by an attorney to ensure that your letter is legally compliant. Physicians might mistakenly talk about their patients’ personal information while discussing personal experiences. Refrain From Sharing Your Patients’ Details Your physician resignation letter to patients must include the steps to getting these copies or transferring their records. Also, they should be able to obtain copies of their information for reference and further treatment. But, patients should be able to decide if they want to transfer their records to their new physician. Your patients’ medical information may be the property of your current practice. Notify Patients About the Transfer of Their Records Try adding the qualifications and contact information of the recommended doctors in your sample letter to inform patients. The simplest way to do that is to recommend other doctors who have similar qualifications and work experience as you. It is your job to help your patients find another physician who can take over their treatments.

#Sample letter to inform patients Offline

And sending an offline doctor leaving practice announcement is a great way to do that!Īlso Read: Meaning and Guide to Using Direct Mail Provide Helpful Recommendations Undoubtedly, it is always better to contact active patients 1:1 than to put up notices and hope that they read them. The next thing that is likely to pop up in your mind is which of the above options is the best way to notify patients. Also, save copies of public advertisements and note down all the details as evidence in legal disputes. If you decide on sending resignation and continuation of care letters to patients, try sending them via Registered Mail.

Post your departure details on the website to notify your online audience.

This letter must also tell patients where to look for another doctor

Send a sample letter to inform patients discussing the significance of continuing care.

Put up printed notices in the physician’s office (in a place visible to everyone).

Here’s a list of acceptable notification methods prescribed by the College of Physicians and Surgeons of Ontario (CPSO): Again, an attorney should be able to guide you through the process. These rules are legally binding, so take care that you understand them clearly. There are specific regulations regarding informing patients of a physician’s departure.

#Sample letter to inform patients how to

How to Send Physician Resignation Letter to Patients?

It is not essential to wait until three months before sending notification letters you can start mailing them out as soon as possible. It is advisable to contact a healthcare attorney if you aren’t sure about the legal requirements related to a physician’s departure.Īpart from patients, you may also need to send a relocating medical practice letter to the medical board, physicians’ groups, and other third parties.

An authorization for document transfers, etc.

Ways to help patients access copies of their medical data.

Your closing practice letter to patients should include: A letter of gratitude that explains the reason for your departure and a helpful list of recommendations for your patients can go a long way. It can be for your patients to switch, so ensure that you leave them in good hands. Thus, another crucial thing you must do is notifying patients of physician leaving practice. The Canadian Medical Protective Association (CMPA) states that three months is the ideal timeframe for physicians to send a closing sample medical office letters to patients. Also Read: PostGrid for the Healthcare Industry